6 Methods for a More Secure Payroll Processing

While businesses use electronic payments such as direct deposit and credit card transactions more often, check fraud is still a problem in Canada. Recently an employee helped friends steal $5,483,249 from a construction company. The employer sued the bank, and the Supreme Court of Canada ruled the bank liable for the lost funds. 

The employer had to go through the expense of filing a lawsuit, plus take the time to present a legal case, all while being out over five million dollars. Does your staff use checks for payroll and vendor payments? Secure voucher checks help protect your business from fraud. Here are some modern security features your check paper should include for more secure payroll processing.

Toner Adhesion Chemicals

If you print a lot of checks, you may send the voucher check paper through a laser printer. Fraudsters can scrape off the toner to change information such as the payee. Advanced secure check paper is treated with a chemical to help the toner adhere to the paper and stop forgery. Heat activates the compound when the check runs through the printer, making the toner adhere better to the paper.

Specialty Ink

Criminals who commit check fraud use check washing to change the words on live documents too. Specialty ink prevents check washing. The ink disappears or turns a bright color if someone tries to remove the text with bleach or other compounds. The document is effectively destroyed during the washing process.

Fluorescent Fibers and Holographic Seals

The bank is your second line of defense when a person tries to pass a fake document. Modern secure payroll check features also help bank staff know if a payment is authentic. Some paper includes fluorescent fibers to prevent fraud. The paper has threads randomly woven into the material that reacts to ultraviolet light.

Additionally, the latest secure paper often has a holographic seal or watermark that criminals can’t easily duplicate on a laser printer. These may by shiny and have a dual image when held in a certain light.

Heat Sensitive Image

Another tactic that prevents people from copying real checks is the use of heat sensitive images. A bank teller can put a finger on the image to confirm if the payment is valid. The heat from the teller’s finger makes the picture disappear.


It’s hard to copy security features that you can’t see. Suppliers use microprinting to defeat fraudsters too. Microprinting is printed text that the naked eye can’t read. Criminals will find it difficult to make fake duplicates from checks that include this security measure.

Warning Box

It’s easier for bank staff to confirm the authenticity of a check when the teller knows about security features. Tellers can read the information listed in the warning box printed on the back of the document to understand how to determine if a check is fake.

Find a check supplier that uses a combination of these security features. You can protect yourself from losing money and wasting time combating fraud.

David Jackson

David is a personal finance expert, a professional male model, and an entertainment writer.